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ABA on lawyers mining social media for evidence

Stacked3This week's Daily Record column is entitled "ABA on lawyers mining social media for evidence" My past Daily Record articles can be accessed here.

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 ABA on lawyers mining social media for evidence

Social media has been around for more than a decade now and its impact on our society is indisputable. But it’s only been in recent years that lawyers have begun to fully realize what a treasure trove of useful information can be obtained from social media throughout the litigation process.

Of course, mining social media for evidence has both drawbacks and benefits. Lawyers who seek to use social media evidence to obtain evidence for their cases must tread carefully and ensure that they fully comply with their ethical obligations when doing so.

Fortunately, there is a good amount of guidance available since a number of jurisdictions have addressed the ethics of mining social media for evidence. For the most part, the ethics boards have concluded that lawyers may not engage in deception when attempting to obtain information on social media, regardless of whether the party from whom information is sought is represented by counsel.

See, for example: Oregon State bar Ethics Committee Op. 2013-189 (lawyer may access an unrepresented individual’s publicly available social media information but “friending” known represented party impermissible absent express permission from party’s counsel); New York State Bar Opinion No. 843 [9/10/10] (attorney or agent can look at a party’s protected profile as long as no deception was used to gain access to it); New York City Bar Association Formal Opinion 2010-2 (attorney or agent can ethically “friend” unrepresented party without disclosing true purpose, but even so it is better not to engage in “trickery” and instead be truthful or use formal discovery); Philadelphia Bar Association Opinion 2009-02 (attorney or agent cannot “friend” unrepresented party absent disclosure that it relates to pending lawsuit); San Diego County Bar Association Opinion 2011-2 (attorney or agent can never “friend” represented party even if the reason for doing so is disclosed); and New York County Lawyers Association Formal Opinion No. 743 (attorney or agent can monitor jurors’ use of social media, but only if there are no passive notifications of the monitoring. The attorney must tell court if s/he discovers improprieties and can’t use the discovery of improprieties to gain a tactical advantage).

The American Bar Association’s Standing Committee on Ethics and Responsibility weighed in just last month. In Opinion 466, the committee considered “whether a lawyer who represents a client in a matter that will be tried to a jury may review the jurors’ or potential jurors’ presence on the Internet leading up to and during trial, and, if so, what ethical obligations the lawyer might have regarding information discovered during the review.”

In reaching its decision, the committee wisely compared the online activity at issue to similar offline activity, noting that viewing a juror’s publicly available online information was akin to observing a juror from a car while driving by the juror’s home. In both cases, the attorney is viewing information readily seen by the public and thus doing so did not constitute improper communication in violation of Rule 3.5(b).

However, when it came to attempting to view juror information that was not publicly viewable, the committee reached a different conclusion, holding that “(r)equesting access to a private area … is communication within this framework” and thus impermissible.

Interestingly, in regard to notifications sent by social networks to their users about the identity of people viewing their social media profiles, the committee reached a conclusion that differed from opinions on this issue handed down by other jurisdictions: “The fact that a juror or a potential juror may become aware that the lawyer is reviewing his Internet presence when an ESM network setting notifies the juror of such review does not constitute a communication from the lawyer in violation of Rule 3.5(b).”

And, last but not least, the committee required that lawyers researching jurors on social media had an “affirmative duty to act … triggered only when the juror’s known conduct is criminal or fraudulent, including conduct that is criminally contemptuous of court instructions.”

All in all this was a well-thought out opinion. I’m not sure I agree that passive notifications of social media profile views should be permissible since I think they arguably have the potential to affect a juror’s perception of the parties.

That being said, I was recently discussing this issue with my colleague, Rochester attorney and fellow Daily Record columnist, Scott Malouf, and he suggested that if a judge were to inform jurors at the outset of the case that the attorneys may research and view the jurors’ social media profiles, that would alleviate the perceived risk. He raises a good point. In addition, that instruction could offer the added benefit of discouraging jurors from engaging in improper online behavior thus reducing the risk of mistrials. So perhaps judges should consider adding that line to the boilerplate jury instructions.

Nicole Black is a Rochester, New York attorney and Director of Business Development and Community Relations at MyCase, an intuitive cloud-based law practice management platform for the modern law firm. She is also a GigaOM Pro Analyst and is the author of the ABA book Cloud Computing for Lawyers, co-authors the ABA book Social Media for Lawyers: the Next Frontier, and co-authors Criminal Law in New York, a West-Thomson treatise. She is the founder of lawtechTalk.com and speaks regularly at conferences regarding the intersection of law and technology. She publishes four legal blogs and can be reachedatniki@mycase.com.